Word Template Instructions

  1. Download the template, open it, and look at the first few pages.
  2.  The template has pre-set styles so that when they are applied to the various parts of your paper, it complies with the format guidelines.
    • Press Alt+Ctrl+Shift+S to open the Styles Manager
    • Once you can see the list of styles, you can start applying them to the appropriate parts of your paper. For instance, typing the title of the second chapter, highlighting it and clicking Heading 1.
    • To learn more about the various Styles used in the template please refer to our Styles guide.
  3. Replace the placeholder text in the preliminary pages with your own information.  There are several drop-down menus for you to select information about your ETD.
  4. Look at the Table of Contents page, click on a sample entry.  Note the gray highlighting behind the example text.  That shows you that it is created via the table of contents function in Word.  You will not manually type any information in this page.  It will all be automatically populated by detecting styles applied in the body section of your paper. The List of Figures and List of Tables work the same way. To update the Table of Contents, right-click (Ctrl-click on a Mac) and select Update Table -- Update Entire Table.
  5. Look at the example chapter titles starting with "1.0 Heading 1."  Click on the word ‘Heading.’  Note that in the ‘Styles’ box, on the Home Ribbon at the top of the window, the style ‘Heading 1’ is selected.  Every part of your paper will have a style associated with it.  These styles are part of the ETD Template and are designed to affect how the parts of your paper look and function. 
    • The ‘Heading 1’ style, for example, is applied to main chapter titles.  When text is entered, selected and Heading 1 is clicked from the styles menu, it automatically is formatted as a main chapter heading (bold, centered, and automatically numbered).  Subchapter titles are formatted by applying ‘Heading 2.’  Subchapters within those, ‘Heading 3’ and so on.
    • An additional function of these Heading styles is that they are detected by the Table of Contents, which displays any text marked with them.  Paste or type the title of your first chapter in place of the word 'Introduction' in the template.  Make sure that the style is still Heading 1 in the styles menu.  The styles menu can be expanded for easy use with the small, diagonal arrow button in the lower right corner of the styles box on the home ribbon.
    • Scroll up to the table of contents, right click on one of the grey areas and choose ‘update field.’  You should be prompted to ‘update entire table,' which you should do.  Now you’ll see that the text marked with Heading 1 was imported.  This works the same way for Headings 1-4 and similarly with the captions for the tables and figures.
  6. Tables and figures.  Paste or insert the images or tables you wish to include.  Either by right-clicking on the inserted item or by using the References menu on the ribbon, choose ‘Insert Caption.'  You can see that they are given a number automatically.  Just choose whether it should be labeled a table or a figure and then type or paste your caption text after the number.  When the List of Figures or List of Tables are updated using the ‘update field’ function you’ll see the captions for each appear up there.
  7. The paragraphs of text in your document will have styling applied to them as well.  The default sytle for paragraphs in each section are marked as ‘normal.’  These particular styles merely determine the visual styling of the text and if there are other styles applied, it would be useful to make sure 'normal' is applied so as not to interrupt the section breaks or subsequent styles you might want to use.
  8. Other sections you may have in your paper like Appendices should be arranged and marked with styles corresponding to the examples provided in the template.
  9. Any unused examples in the template document can be deleted.

For more information, please use our tutorials, come to a workshop, or contact us at our office hours or via our email support form.